The User ID must be at least 5 characters long and may be the employee's email address (if desired). In the User ID and Password field, enter the ID and password that the employee will use to log on to either WorldLink or TimeKeeper. If you wish to revoke a users ability to log in to TimeKeeper, you must set their Activate TimeKeeper field to Revoked, AND you must Send Data to TimeKeeper, either manually or automatically. This is to ensure that you can control who has access to the TimeKeeper module. Whenever information is sent to TimeKeeper, all employee User IDs and Passwords that are associated with the filled assignments are transferred, PLUS the User ID and Password of any employee whose information in this screen has been changed. NOTE: Depending on how the system administrator has configured your TimeKeeper Configuration, users and their passwords can be sent automatically to TimeKeeper on an hourly or nightly basis, or can be set up not to auto send, but to wait for the Send Data to TimeKeeper to be launched manually. Use to select Revoked from the drop list which will remove this employee's access to TimeKeeper (the system actually sends a blank password to TimeKeeper that prevents the employee from logging in with the password they were using). Use to select Enabled from the drop list which will give this employee access to TimeKeeper, and send this employee's record to TimeKeeper if they are filled on an assignment. This option will only be blank for a new employee in that case this employee's record will not be sent to TimeKeeper. The Activate TimeKeeper field determines whether the employee resource can log in to TimeKeeper to enter their timesheet using this User ID and Password. Clicking the box toggles it between checked and unchecked. An unchecked box indicates that the employee will receive a printed W-2. A check indicates that the employee will receive an online W-2. The field is only active if the Staffing Service Rep has permission to override this setting. The Online W-2 field determines whether this employee will receive an online W-2 (via WorldLink) rather than a printed one. An empty box indicates that the employee is not active (and may not log on). A check in the box indicates the user is active (and can log on). The Activate WorldLink field determines whether the employee can log on to a WorldLink website using their User ID and Password. NOTE: A secondary source employee will not have access to the Activate WorldLink field since secondary source employees are restricted from WorldLink.įor more information about WorldLink, click here.įor more information about TimeKeeper, click here. The TimeKeeper functionality is only necessary if you have purchased the TimeKeeper module. NOTE: The WorldLink functionality is only necessary if you have purchased the WorldLink module. Maintain WorldLink and TimeKeeper Login is treated as an activity and tracked within the system so you can audit any changes to employee account information. One User ID and Password is used to access either add-on application so users only have to learn and remember one password. Maintain WorldLink and TimeKeeper Login allows you to set up or edit information allowing the employee to access and submit his/her personal information on your staffing service's WorldLink Web site, and to submit timesheets online through the TimeKeeper module. Operations > Employee Basic Window > WorldLink/TimeKeeper User ID Icon
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